Station Owner Guide

Everything you need to know about managing your radio station on RadioStar

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Table of Contents

  1. Getting Started
  2. Account Setup
  3. Adding Your Station
  4. Claiming Existing Station
  5. Ownership Verification
  1. Editing Station Information
  2. Amendment Approval Process
  3. Managing Your Ownership
  4. Frequently Asked Questions
  5. Getting Help

1. Getting Started

What is the Station Owner Program?

The RadioStar Station Owner Program allows radio station owners and operators to:

  • Take control of your station's information on RadioStar
  • Add new stations that aren't yet in our database
  • Claim existing stations from the Radio Browser directory
  • Update information to keep your station details accurate
  • Gain verified status with a verification badge
Prerequisites
What you'll need:
  • A RadioStar account (free to create)
  • Access to your station's official website
  • Ability to add HTML code OR upload a file to your website
  • Your station's stream URL (if adding a new station)
Two Paths to Station Ownership
Path 1: Add New Station

Use this if:

  • Your station is NOT in our database
  • You're launching a new radio station
  • You can't find your station in search
Learn More →
Path 2: Claim Existing Station

Use this if:

  • Your station already exists in RadioStar
  • You found it via Radio Browser
  • You want to update existing information
Learn More →

2. Account Setup

Step 1: Create Your Account
You don't have an account yet. Click here to register
  1. Visit the registration page
  2. Fill in your name, email, and password
  3. Click "Register"
  4. Check your email for verification link
  5. Click the verification link to activate your account
Pro Tip: Use a professional email address associated with your radio station (e.g., owner@yourstation.com) for faster verification.
Step 2: Verify Your Email

Email verification is required to add or claim stations. After registering:

  1. Check your inbox for an email from RadioStar
  2. Click the "Verify Email Address" button
  3. You'll be redirected to RadioStar and confirmed
Didn't receive the email?
  • Check your spam/junk folder
  • Wait a few minutes and try again
  • Request a new verification email from your profile
Step 3: Access Station Owner Dashboard

Once logged in and verified, access your dashboard at:

Station Owner Dashboard

3. Adding Your New Station

When to Add a New Station

Add a new station submission if your radio station is not yet listed in RadioStar. Before adding, please search to make sure it doesn't already exist!

Step-by-Step: Submit New Station
1
Navigate to Submit Form

From your dashboard, click "Submit New Station" or go directly to:

Submit New Station

2
Fill Required Information
Field Description Example
Station Name * Your station's official name KEXP 90.3 FM Seattle
Stream URL * Direct link to your radio stream http://stream.example.com/live.mp3
Homepage URL * Your official website (you must own this) https://www.yourstation.com
Verification Method * How you'll prove ownership HTML Meta Tag (recommended)

* = Required field

3
Add Optional Information (Recommended)

While optional, adding these fields helps listeners find your station:

  • Country & Country Code: Where your station is based
  • Language: Primary broadcast language
  • Tags/Genres: Music styles (rock, jazz, news, etc.)
  • Audio Codec: Format (MP3, AAC, OGG)
  • Bitrate: Stream quality in kbps (128, 192, 320)
  • Logo URL: Direct link to your station logo/icon
4
Accept Terms & Submit
Important: By submitting, you confirm that you own or have permission to submit this station and control the homepage domain.

Check the terms checkbox and click "Submit Station"

5
Proceed to Verification

After submission, you'll be redirected to the verification page. Continue to the Ownership Verification section below.

4. Claiming an Existing Station

When to Claim an Existing Station

If your station is already listed in RadioStar (imported from Radio Browser API), you can claim ownership to manage it.

Step-by-Step: Claim Existing Station
1
Search for Your Station

From your dashboard, click "Claim Existing Station" or visit:

Search & Claim Station

2
Enter Search Query

Search by:

  • Station name (e.g., "KEXP")
  • Call letters
  • Frequency
  • Station UUID (if you know it)
Tip: Search is real-time! Results appear as you type (minimum 2 characters).
3
Review Search Results

Results show:

  • Available - You can claim this station
  • Already Claimed - Someone else owns it
  • You Own This - You already claimed it
4
Click "Claim" Button

A modal will open showing:

  • Station name and UUID
  • Homepage URL (pre-filled if available)
  • Verification method selection

Verify the information and select your verification method.

5
Submit Claim

Click "Claim This Station" to proceed to verification.

5. Ownership Verification

Why Verification is Required

To prevent unauthorized claims, you must prove you control your station's website. We offer two easy verification methods:

Method 1: HTML Meta Tag (Recommended)

Difficulty: Easy

Best for: Anyone with HTML access to their website

Steps:
  1. Copy the meta tag code provided
  2. Add it to the <head> section of your homepage
  3. Save and publish your changes
  4. Return to RadioStar and click "Verify Now"
Example Code:
<head> <meta name="radiostar-verification" content="abc123...xyz789"> ... other tags ... </head>
Where to add it: Most CMS platforms (WordPress, Wix, Squarespace) have a "Custom Code" or "Header" section where you can paste HTML.
Method 2: File Upload

Difficulty: Easy

Best for: Anyone with FTP/file access

Steps:
  1. Create a text file with the provided name
  2. Put your verification token inside
  3. Upload to your website's root directory
  4. Test that the file is accessible
  5. Return to RadioStar and click "Verify Now"
Example:

Filename:
radiostar-verify-abc123xyz789.txt

Content:
abc123xyz789

Upload to:
https://yourstation.com/radiostar-verify-abc123xyz789.txt

Root directory: The same folder where your index.html or index.php file lives (usually public_html, www, or htdocs).
Verification Timeline
Token Expiration: Verification tokens expire after 7 days. If you need more time, click "Extend 7 Days" on the verification page.
Completing Verification
  1. Add verification code using your chosen method
  2. Wait a few minutes if your site uses caching
  3. Click "Verify Now" on the verification page
  4. Automatic check: Our system will verify the code
  5. Success! You'll be promoted to Station Owner role
After Verification: You can remove the verification code from your website. It's only needed during the initial verification process.
Troubleshooting Verification
  • Check the token matches exactly (no typos)
  • Make sure the code is on your homepage, not a subpage
  • Clear your website cache and try again
  • Verify the file/tag is publicly accessible (not behind login)
  • Wait 5-10 minutes and try again
  • Check filename is exact (case-sensitive)
  • Make sure file is in root directory
  • Test the URL directly in your browser
  • Check file permissions (should be readable)
  • Ensure .txt extension is not hidden

Click the "Extend 7 Days" button on the verification page to generate a new token with fresh expiration.

6. Editing Station Information

After Verification

Once your ownership is verified, you can edit your station's information. All changes go through an approval process to maintain data quality.

How to Edit Your Station
  1. Go to your Station Owner Dashboard
  2. Find your verified station in "My Verified Stations"
  3. Click the "Edit" button
  4. Make your changes
  5. Click "Submit Changes for Review"
What You Can Edit
Category Editable Fields
Basic Info Station Name, Stream URL, Homepage URL, Logo URL
Location Country, Country Code, State/Province, Language
Technical Audio Codec, Bitrate, HLS Stream
Content Tags/Genres
Note: Each field you change creates a separate "amendment" that will be reviewed independently by our admin team.
Tracking Your Changes

You can track your changes in multiple ways:

  • Dashboard: "Pending Amendments" section shows all awaiting approval
  • Preview Page: See original vs. amended values side-by-side
  • Amendment History: Complete timeline of all changes (pending, approved, rejected)

7. Amendment Approval Process

Why Amendments Need Approval

To maintain data quality and prevent spam, all changes are reviewed by RadioStar administrators before going live. This protects both station owners and listeners.

The Approval Workflow
1. Submit

You make changes and submit

2. Pending

Amendment awaits review (1-3 days)

3. Review

Admin reviews your changes

4. Live

Approved changes go live instantly

Review Timeline
Typical Review Time: 1-3 business days. Simple changes like typo fixes are usually approved faster than major information updates.
Possible Outcomes
Status What It Means Next Steps
Approved Your change is live on RadioStar Nothing! Your update is now visible to all users
Rejected Admin found an issue with your change Review the rejection reason, make corrections, and resubmit
Pending Still waiting for review You can delete and resubmit if you made a mistake
Managing Pending Amendments

While amendments are pending, you can:

  • Delete: Remove a pending amendment if you made a mistake
  • Edit Again: Submitting a new value for the same field updates the existing pending amendment
  • View Status: Check your dashboard or amendment history page
Important: You cannot edit approved or rejected amendments. For approved changes, you must submit a new amendment. For rejected ones, review the reason and create a fresh submission.

8. Managing Your Ownership

Your Dashboard

The Station Owner Dashboard is your central hub for managing all your stations.

Dashboard Sections
Pending Verifications

Shows stations you've claimed but haven't verified yet.

Actions:

  • Verify ownership
  • Cancel claim
My Verified Stations

All stations you own and have verified.

Actions:

  • Edit station information
  • Preview merged data
  • View amendment history
Pending Amendments

All changes awaiting admin approval across all your stations.

Actions:

  • Delete pending amendments
  • View details
Multiple Stations

You can own and manage multiple radio stations! Each station requires separate ownership verification, but you can manage them all from one account.

Re-verification
Note: Once verified, you don't need to re-verify unless:
  • You change your homepage URL
  • Your ownership is revoked by an admin
  • You voluntarily cancel and reclaim

9. Frequently Asked Questions

Completely free! The RadioStar Station Owner Program is 100% free for all radio stations. There are no hidden fees or premium tiers.
That's perfectly fine and very common! Many stations use third-party streaming services (Shoutcast, Icecast, etc.). You only need to verify ownership of your homepage domain, not your stream URL.
Most amendments are reviewed within 1-3 business days. Simple changes like correcting typos are usually approved faster. Complex changes or new station submissions may take longer.
Yes! You can claim and manage as many stations as you own. Each station requires separate verification, but all can be managed from your single RadioStar account.
If an amendment is rejected, you'll see the reason in your amendment history. Review the feedback, make necessary corrections, and submit a new amendment. Common rejection reasons include incorrect information, formatting issues, or duplicate data.
Yes! You can delete any pending amendment from your dashboard before it's reviewed. Once approved or rejected, amendments cannot be deleted (but you can submit new ones to override approved changes).
No. Once your ownership is verified, you can remove the verification code (meta tag or file) from your website. It's only needed during the initial verification process.
They cannot complete the claim without verifying ownership of your website. If someone falsely claims your station, they won't be able to pass verification. If you notice fraudulent activity, contact our support team immediately.
Currently, ownership transfer is not automated. If you need to transfer a station to a new owner, please contact our support team with details, and we'll assist with the process.
A website is required to verify ownership. If you don't have one, you cannot complete the verification process. Consider creating a simple landing page or social media presence that you control. Even a free platform like Wix, WordPress.com, or Carrd.co works!

10. Getting Help

Need Assistance?

We're here to help! Contact our support team for assistance with any issues.

Contact Support

Email us for help with:

  • Verification issues
  • Technical problems
  • Account questions
  • Station ownership concerns

info@zenrepublic.es

Support Tips

Get faster help by including:

  • Station UUID - when reporting station-specific issues
  • Screenshots - if you're seeing errors or unexpected behavior
  • Steps to reproduce - what you were doing when the problem occurred
  • Browser & OS - helps us diagnose technical issues

Ready to Get Started?

Take control of your radio station on RadioStar today!

Create Free Account Login
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